REGULAR BOARD OF EDUCATION MEETING MINUTES
Monday, December 19, 2005– 7:00 PM
Paw Paw High School Library
Paw Paw, Illinois
Board President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:01 P.M., on Monday, December 19, 2005. Those answering roll call were: Kim Siemers, David Lilja, Becky Moorehead, Steve Richey, Bruce Oates, and John Prentice. Also present were Superintendent Mr. Priest, Mr. Noard, Patty Torman, Alice Zeman, Tami Geer, Justin Ikeler, Jacob Estes, Tony Dodaro, Jeremiah Cooper, Mike Holzkoph, Tammy Safranek, and Dawn Foster.
Steve Richey, seconded by John Prentice, made a motion to approve the minutes of the Regular Board Meeting of November 21, 2005, as presented. Motion passed unanimously by a roll call vote
Kim Siemers, seconded by Bruce Oates, made a motion to approve the minutes of the Closed Session of November 21, 2005, as presented. Motion passed unanimously by a roll call vote.
A couple of questions were raised by the Board about some of the line items in the Paw Paw School balance sheet. For instance, what are the Varsity Club and the FHA accounts? Since we no longer had a Varsity Club or a FHA Club in the school, couldn’t those funds be transferred to other areas that could use the money? Mr. Noard said he would look into it. Also, Bruce Oates suggested establishing an Alumni Scholarship Fund, to be used for continuing education for an alumnus.
Becky Moorehead, seconded by Kim Siemers, made a motion to approve the Consent Agenda Items as presented:
A). Approval of the bills as follows:
Ed: $ 184,230.70
OP/M: $ 33,811.52
B/I $ - 0 -
TRANS: $ 20,852.70
IMRF: $ 6,892.65
S/C: $ - 0 -
F/S: $ 2,241.50
Total: $ 248,029.07
B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer,
C). The Financial Reports as presented.
D). Audit Report as presented.
Motion passed unanimously by a roll call vote.
OPEN FORUM: None
TRUTH IN TAXATION HEARING:
Mr. Priest presented the Levy to the Board. Total of the Levy is $1,589,170.00 and once approved, copies of this levy will be sent to the Lee and DeKalb County Clerks. Board President David Lilja opened up the discussion on the Levy to the audience. There were no comments.
This item will be voted on in Action Items.
BOARD COMMITTEE REPORTS:
a. Education Committee – Kim Siemers reported that textbook adoptions were discussed at the last meeting. No date was set for the next meeting.
b. Building Committee - Next meeting was scheduled for January 12th, 2006 at 2:00 p.m., in the District Office.
c. Transportation Committee - Mr. Priest told the Board he has not heard from the bus company when delivery of new bus was scheduled. Hopefully, after the first of the year. Next meeting was scheduled for January 12th, 2006, right after the Building Committee meeting.
d. Policy Committee – Next meeting scheduled for January 7, 2006, 9:00 a.m.
FUNDING BOND INFORMATION:
Jamie Rachlin, of Griffin, and Kubik, was present to give information to the Board on refunding bonds, which will be used to pay for the upgrades to Paw Paw Schools.
1. Coaching assignments will be discussed in executive session.
2. Investments – PMA, Budget Projections and Illinois Liquid Asset Fund. Illinois Liquid Asset Fund does a good job at financial planning. Mr. Priest told the board that they are at a place where they need to look at a 5-year plan for the future of the district. Illinois Liquid Asset Funds charges $7000 for the 1st year if you join their organization. They will be coming to the January Board Meeting to make a presentation to the Board. “I recommend that you listen to them, it will just be informational”, stated Mr. Priest. We do not need to invest with them, but listening to them could be helpful in the future. PMA was a fine organization, gives very detailed 5-year projections, but charges a fee for anything after the 5-year projections period. Mr. Rachlin, when asked about how he feels about investment firms, stated that they were good firms, and that Griffin and Kubik can give about 90% of that information for less money.
3. Architect Search and Process – First the Board needs to release the current architect and then Mr. Priest will send out search letters to prospective new architects. After the search, he will bring to the Board about 5 new candidates for interviewing.
The vote for releasing the architect will be in Action Items.
4. Negotiations will be discussed in executive session.
1. First Reading of Policy 4:91
2. Liability Insurance – a matter of Board President and Board Secretary signing off.
3. Approve 2005 Levy
4. Resolution to instruct county clerk how to apportion 2005 Tax Levy extension reductions
5. Board Meetings – Reschedule Discussion – due to a scheduling conflict with a couple of Board Members, Mr. Priest suggested changes the Board Meeting dates from January to May from Mondays to Wednesdays. The Board agreed and the following Board Meeting dates were rescheduled: Wednesday, January 18th; Wednesday, February 15th; Wednesday, March 15th; Wednesday, April 26th; and Wednesday, May 17th.
6. Release current architect
7. Textbook Loan and Adoptions – replace Language Arts by Prentice Hall for grades 6-8; and Social Studies, by Harcourt School Publishers for grades K-4, Social Studies by Houghton Mifflin for 5th grade, and Social Studies by Holt Rinehart Winston for grade 6. Part of the cost of these new adoptions will be funded through the Textbook Loan Program with the District picking up the remaining costs. These recommendations came from the Education Committee, which have examined the current textbooks and made these recommendations.
8. District Office Winter Recess Schedule – Mr. Priest informed the Board of the hours that the District office would be open.
Mr. Noard reported on the wonderful winter concerts that were presented in the last two weeks. There were some student issues that he will deal with. Semester finals are going on now till break. In the future the Board will have to look at exemptions for the final semester exams for students who qualify. Seventh grade boys basketball finished 2nd in the conference and the eighth grade team finished in a respectable spot. Mr. Noard commended their coach, Mr. Strong, for doing a fine job with the teams. The numbers are down for the High School JV team, so they do not have enough for a team. Therefore, they will forfeit the rest of the schedule and those boys will be moved to the Varsity squad. There was a brief discussion amongst the Board about co-oping sports with another school in the future. Also, Mr. Noard informed the Board that Paw Paw would be host to the Little 10 Fresh/Soph girl’s basketball tournament to be held in January.
Mr. Priest was pleased to report to the Board that students in grades K-4 recently took reading tests and these tests showed improvement in all grades.
Bruce Oates, seconded by David Lilja, made a motion to adjourn to closed session at 8:48 P.M. for personnel, negotiations, and probable or imminent litigations. Motion passed unanimously by a voice vote.
Bruce Oates, seconded by John Prentice, made a motion to come out of closed session at 10:05 P.M. Motion passed unanimously by a roll call vote.
David Lilja seconded by Bruce Oates, made a motion to approve the employment of Tyler Torman as the assistant coach to High School girls basketball. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, made a motion to approve a resolution to instruct the County Clerks how to apportion 2005 Tax Levy extension reductions. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, made a motion to approve the 2005 Tax Levy as presented. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, to approve the first reading of the Board of Education Policy 4:91. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, to release Bradley and Bradley as the District’s architect. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, made a motion to adopt the textbook recommendations for the 2006-07 school year. Motion passed unanimously by a roll call vote.
David Lilja, seconded by Bruce Oates, made a motion to approve the changes, in the Board of Education meeting schedule as follows:
- Monday, January 23 to Wednesday, January 18
- Monday, February 13 to Wednesday, February 15
- Monday, March 20 to Wednesday, March 15
- Monday, April 17 to Wednesday, April 26
- Monday, May 15 to Wednesday, May 17
Motion passed unanimously by a roll call vote.
Steve Richey, seconded by Bruce Oates, made a motion to adjourn the Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education, at 10:08 P.M. Motion passed unanimously by a roll call vote.