NOVEMBER 20, 2006
The Regular Meeting of the
Steve Richey, seconded by Becky Moorehead, made a motion to approve the minutes of the Regular Meeting of October 23, 2006 as presented. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Steve Richey, made a motion to approve the minutes of the Closed Session of October 23, 2006 as presented. Motion passed unanimously on a roll call vote.
CONSENT AGENDA ITEMS:
Becky Moorehead, seconded by David Lilja, made a motion to approve the Consent Agenda Items as follows:
Approval of the Bill with late additions:
Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
Approval of the Financial Reports as presented.
Motion passed unanimously on a roll call vote.
At this time there was no one to speak to the Board.
BOARD COMMITTEE REPORTS:
a. Education – Haven’t had a meeting since the last Board Meeting.
b. The Building Committee has not had a meeting; however, Steve Richey mentioned that the Board should look at buying a scoring table. An 8 foot table is approximately $2800.00 to $3000.00. If chairs are purchased there is $150.00 off.
We would not need the chairs. After some discussion it was decided that Mr. Priest and Mr. Ebener will look into purchasing a table. Mr. Priest suggested using the Improvement of Instruction Activity Fund.
c. The Transportation Committee has not met.
d. The Policy Committee recently met and Mr. Priest reported that Patty is working on the updates. The next policy meeting is tentatively set for December 9 at 10 A.M.
The 3 top goals identified are:
To map two additional subjects of the curriculum in the area taught. These maps will be reviewed by teachers to check for repetitions and gaps within the curriculum.
To review and implement a variety of assessment strategies and determine which assessments will maximize the learning within each teacher’s classroom. (Professional development may be used to attain this goal.
To pursue varying methods for teachers to challenge all of our students to fulfill their full potential by using such methods as differential learning. (Professional development may be used to attain this goal.)
Levy Resolution - The proposed levy is a 9.44 increase over last year. The two factors enabling us to levy this increase were $2 million in new construction and a higher CPI. 4.86 is the limiting rate. Our rate is 4.8545. There is $140,000 difference between last year’s extension and this year’s proposed levy. The State has changed the law and we can levy at the State rate of 6.000. The proposed Ed Fund rate is 3.3. Conversely the Tort rate has been decreased to $80,000.00 putting more money in the Ed Fund and the O/M Fund. We will have to publish a Notice of Truth and Taxation and must post the notice not less than 7 days or more than 14 days prior to the hearing.
Extra Curricular Resignation - cs
Building Security - Beatty Lock and Key have prepared an estimate to rekey the building inside and out. Each teacher would have an exterior key and a key to get into his/her classroom and the staff room. It is also possible that the same key would get teachers into the media center. The cost would be around $3500.00.
Mr. Priest has received 2 estimates for controlled entry into the school through the main front door. Sound Inc. submitted an estimate for a cabled system for $4,446.00. The other company’s bid was for $5091.00 for a wireless system. Sound Inc. can also install cameras. This would enable administration to have a digital record of what is happening in the halls. There would not be a camera angled to the Senior Hall. A suggestion was also made to have a camera in the Jr. High wing since there have been a few problems there. What is needed immediately is front door access where visitors will be buzzed in. We can use tort for the front door security and the cameras. We may want to wait until summer for the installation of cameras.
Seniority List – The Seniority List was given to the staff for approval. Most of the staff did look it over but there were a few who did not.
Appoint Patty Torman, Sheri Fore and Robert Priest as election officials – with the election coming up it is necessary to appoint the people who will be accepting the filing papers.
STS RESULTS - All students took the STS on September 25, 2006. This test is a tool to show where we are and areas that need work.
First Grade was average overall with Math needing some work.
Second Grade need more work in reading. Mrs. Russell and Mrs. Brinkmeier have increased their time in second grade and also that grade has use of an aide.
Third Grade was in the average range and a little above.
Fourth Grade was average but a little down in math.
Fifth Grade was average but also down a little in math.
These tests are a reflection of last year.
Board Member Bruce Oates mentioned hearing about the
AUDIT - Mr. Priest informed the Board that we have had our audit review. The management letter had a few items but nothing of significance. It is one of the shortest management letters he has seen. We have done as much segregation of duties as is possible in a small district. The auditors moved some tort expenditures into the appropriate funds. We have made note of this for the current year. Also, we had more expenses for the lease levy in the education fund so expenditures were adjusted from the building fund to the education fund and we will also do this for the current year. Mr. Priest pointed out to the Board that the audit has a lot of good information for the bond schedules and that four issues will be paid off this December.
HANDBOOK - An issue has arisen regarding students getting into cars not belonging to their parents during the school day. Also some students are not signing out when leaving for lunch and a student was seen smoking within sight of the school principal. We need to clarify the rules which pertain to these particular issues. Students are not allowed in cars other than their parents. Students are not allowed to break rules such as no smoking during school hours. The school day ends when they get home. Students are required to sign out at lunch time. If the rules are not followed there will have to be consequences. A letter will be sent home to clarify the rules and students will be informed. Something should be signed by the parents so the Principal will know that the parent received the letter.
PRINCIPAL’S REPORT – Mr. Ebener is asking that a tentative calendar for 07/08 be done by December to facilitate scheduling various activities for next year such as Open House and Parent/Teacher Conferences so that there will be no conflict with athletic events. The district has a grant for $28,000 to spend on certain athletic items. Some of the items being looked at are: cardio vascular equipment for the weight room, additional weights, soccer goals, and an adjustable basket for the Jr. High gym.
At this time, Board Member, John Prentice, requested that the upstairs in the High School gym be made accessible for the senior citizens to watch sports. It is easier for the seniors to climb the stairs than to climb the bleachers. It was suggested to put a row of chairs in that area for the use of the senior fans. Another question arose regarding the weight room being relocated to the empty classroom out in the old Ag building. We would have to get the architect involved. Mr. Ebener should proceed with the seating for the seniors in the upstairs portion of the gym.
SUPERINTENDENT’S REPORT –
All information has already been given to the Board.
ENCLOSURE – A thank-you from Emily Jamroch.
OPEN FORUM – Mrs. Hughes, a parent, was present to voice some concerns to the Board regarding the grading for PE for Jr. High.
Steve Richey, seconded by Kim Siemers, made a motion to adjourn to Closed Session at 8:36 PM. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Steve Richey, made a motion to return to the Regular Meeting at 10:40 PM. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to approve the Levy Resolution as presented. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to approve the extra curriculum resignation of Toni and Kevin Larimore as the Play Director and Assistant.
Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to approve employment of Frances Ecchner as a Noon Duty Supervisor. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to appoint Patty Torman, Sheri Fore and Robert Priest as Election Officials. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to approve the 2006/2007 Seniority List as presented. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to approve the revision to the Handbook. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Bruce Oates, made a motion to adjourn the Regular Meeting of Paw Paw Community Unit School District Board of Education at 10:45. PM.